Enrolment and Programme Regulations

The ‘Department’ is the Department or School or other academic unit in which the student is enrolled, and the ‘Head of Department’ is the head of that academic unit.

Application of Regulations to doctoral degrees

1 The Enrolment and Programme Regulations apply to doctoral degrees only as stated at Regulations 1a–b.

a Doctoral degrees are subject to:

Regulation 4b(ii) within the Academic Calendar provisions

Regulation 7 within the Definitions of Full-time and Part-time Study

Regulation 10a within the General Programme Provisions

Regulations 14–17 pertaining to Rescindment and Surrender of Qualifications

Regulations 20a–b, 20d–e, 21a-b and 21d–e within the Enrolment provisions

Regulation 22 pertaining to Members of the Security Intelligence Service

Regulation 71 pertaining to Provost's Special Powers.

b Doctoral degrees governed by the 2011 or 2016 Statutes for the Degree of Doctor of Philosophy or by the General Regulations - Named Doctorates are subject to Regulations 1a and 18a of these Enrolment and Programme Regulations.

Application of Regulations to Micro-credentials

2 The Enrolment and Programme Regulations apply to micro-credentials with the exception of the regulations pertaining to:

Restrictions – Regulation 13

Discontinuation – Regulation 18

Academic English Language Requirement – Regulation 24

Meeting the Academic English Language Requirement – Regulations 25–31

Failure to meet the Academic English Language Requirement – Regulations 32–36

Readmission – Regulations 39–44

Academic Standing – Regulations 57–58

At Academic Risk Academic Standing – Regulation 60

Academic Restriction Academic Standing – Regulations 61–62

Enrolment Terminated – Regulations 63–70.

3 References to programmes and courses in these regulations, excluding the sections noted in Regulation 2, should be interpreted to include micro-credentials.

Academic Calendar

4 a The academic year will begin on the first day of January of the calendar year and will end on the last day of December of that same calendar year.

b There will be:

(i) a Summer School, a Late Year Term, two semesters, four quarters and an Academic Year Term in each year

(ii) a doctoral year term corresponding to each block of 12 months from the initial date of doctoral programme enrolment for a doctoral student.

c The Summer School will normally begin on the second working day after the New Year break and will end with examinations normally held over three days commencing the second or third Monday in February. If the second working day is a Friday, the Summer School will begin on the following Monday.

d The first semester will normally begin on the ninth or tenth Monday of the calendar year and end on the 26th Monday of the calendar year, the final three weeks and one day of which will normally be a study and examination period.

e The second semester will normally begin on the 29th or 30th Monday of the calendar year and end on the 46th Monday of the calendar year, the final three weeks and one day again normally being a study and examination period.

f Each semester will include a break of at least one week after about six weeks of teaching.

g Quarters normally comprise a ten week period of teaching and examinations, followed by a break of one or two weeks.

h The Academic Year Term will begin on the first day of January and will end on the last day of December of that same calendar year. Within the Academic Year Term, individual sessions that commence on a date within the Academic Year Term will be used to denote specific shorter periods of study.

Definitions of Full-time and Part-time Study

5 Full-time study is defined as a student workload of:

a not fewer than 100 points over two semesters in one year

or

b not fewer than 50 points in one semester

or

c not fewer than 25 points in Summer School

or

d not fewer than 25 points in one quarter

or

e not fewer than 50 points in Late Year Term.

or

f not fewer than 100 points in the Academic Year Term

6 Part-time study is defined as a student workload of:

a fewer than 100 points over two semesters in one year

or

b fewer than 50 points in one semester

or

c fewer than 25 points in Summer School

or

d fewer than 25 points in one quarter

or

e fewer than 50 points in Late Year Term.

or

f fewer than 100 points in the Academic Year Term

7 a Full-time/part-time status for doctoral students is determined separately for each month of enrolment.

b A full-time doctoral student is enrolled in 10 points each month.

c A part-time doctoral student is enrolled in 5 points each month.

Points

8 a (i) Students in a Bachelors degree, diploma or certificate are subject to the provisions of the Academic Standing regulations

(ii) A student may enrol in:

(a) up to 80 points in each of Semesters One and Two

(b) up to 30 points in a Summer School

(c) up to 45 points in each of Quarters One, Two, Three and Four

(d) up to 60 points in Late Year Term

(e) up to 60 points in total if a student is enrolled in both Summer School and the Late Year Term.

(f) up to 190 points in the Academic Year Term, or in the Academic Year Term in conjunction with other semesters, quarters or terms.

Notes:

1 A recommended full-time programme in Semesters One and Two would normally comprise a total of 120 points.

2 A recommended full-time programme in Quarters One, Two, Three and Four would normally comprise a total of 120 points.

b (i) For a Masters degree where another programme is included in the enrolment, a limit on points may be determined by the Dean of Faculty or delegated representative in any particular case provided that the Masters programme will always comprise more than half of the total points for which the student has enrolled.

(ii) Students who are eligible to claim student allowances and/or an additional student loan entitlement and wish to enrol during the summer vacation period in order to work on their thesis, dissertation or research topic are required to complete a Course Alteration Form.

Exchange/Study Abroad

9 For study at another institution as part of an approved undergraduate exchange or study abroad arrangement:

a a student is required to enrol in at least 45 points in a semester for up to two semesters of their degree

b a student may enrol in a maximum of 75 points in a semester for up to two semesters of their degree

c the maximum amount of credit that may be awarded under these regulations is the maximum limit specified in Regulation 7 of the Credit Regulations.

General Programme Provisions

10 a Subject to the Admission Regulations and to the express provisions of any other statute or regulation, every student for a certificate, diploma or degree programme must:

(i) be admitted to the University

and

(ii) follow the prescribed programme in the order prescribed or indicated in accordance with the regulations governing that programme

and

(iii) comply with the provisions of the Examination Regulations.

b Each student must ensure that, before confirming their enrolment, their proposed programme and enrolment complies with the regulations of the qualification to which they have been admitted or they have been approved a variation under the Programme Variations Regulations.

c A faculty may determine whether a programme will be offered part-time or full-time for new students in any particular academic year. This information will be made available on the University’s website.

d Where electives are prescribed for a programme, the faculty may at its discretion determine which of them shall be available in any term provided that sufficient electives are available to enable students to complete their programme.

e A student who has enrolled for the second semester in a course or courses that have a first semester prerequisite or corequisite and who fails the prerequisite/corequisite course(s) may not proceed with the second semester enrolment unless a concession is granted by the relevant Programme Director.

f Where in the opinion of an Academic Head an insufficient number of students has enrolled in a course taught in the Department or School or where there are insufficient staff to teach it, that Academic Head may, with the relevant faculty approval, cancel that course not later than one week after the beginning of the term in which it would have been taught. A course may not be cancelled if the ability of students to complete or progress in their programme is impacted and appropriate alternative courses cannot be made available. In lieu of cancellation an Academic Head may propose changes to course delivery to accommodate students. A student is not to be charged a fee for any alteration to enrolment required because of the cancellation of a course.

g If a student wishes to enrol in a course that is not explicitly listed in the Structure and Content or Schedule of their programme, they may do so, provided that:

(i) the Structure and Content or Schedule of their programme includes a provision for them to enrol in other courses, or they have approval from their Programme Director to include the course

and

(ii) approval is given by the relevant Course Director

and

(iii) any prerequisite, corequisite or other conditions are met or the Course Director has, in approving the enrolment, waived those requirements

or

(iv) it is completed as a Certificate of Proficiency.

h In respect of individual courses, ‘to complete’ means to attend all required classes, submit any required assessment, sit any required examinations, and be awarded a pass grade.

Programme Variations

11 A Programme Director may approve a variation to the courses a student must complete as part of their programme of study. The following rules apply:

a There must be a compelling academic reason for the variation, or evidence of exceptional circumstances and/or hardship to the student.

b The variation must be recorded on the student’s academic record.

c Variations must not reduce the total points required to complete a qualification.

d The extent of variation must not jeopardise the integrity of the qualification. The variation must not exceed one quarter of the total points value of the qualification, or remove a core requirement e.g. a research project, requirement for level 9 courses or the regulations applying to the award of honours.

e Variations will be considered on a case-by-case basis and will not set a precedent.

Beyond this, variations may only be approved in accordance with the Provost’s Special Powers.

Transition Provisions

12 The University reserves the right to make changes to its qualifications, including the addition, restructuring or suspension or deletion of qualifications, regulations and/or courses. Reasonable provision will be made to enable enrolled students to complete any qualification which is discontinued or has its structure substantially altered, but such provision will not extend beyond the permitted time for completion of postgraduate qualifications or an approved timeframe for undergraduate qualifications.

Restrictions

13 a A student may not normally enrol in the same semester or quarter or Summer School or Late Year Term for more than two different programmes.

b (i) A student may not enrol in the same semester or quarter or Summer School or Late Year Term for courses the content of which is substantially similar.

(ii) A student may not enrol for any course the content of which is the same as, or substantially similar to, any course for which credit has been received, provided that in exceptional circumstances Senate or its representative may permit such enrolment for a Certificate of Proficiency.

(iii) Work submitted for credit towards the result in any course may not be resubmitted in respect of any other course.

c A student who has twice enrolled in, but has failed to be credited with a pass in, a course is not entitled to enrol again in that course other than in exceptional circumstances approved by Senate or its representative.

d A student may not be admitted to a programme for a qualification at the same level, in the same discipline, as a qualification that has already been awarded or conferred or for which the requirements have been completed, unless specific provision is made in the regulations for the relevant programme or special approval is given by Senate or its representative.

e Unless special approval is given by Senate or its representative, a student may not be admitted to a programme for a postgraduate qualification

(i) for which the student has previously failed to meet the general requirements by being unable to complete within the total allowable enrolment limit

or

(ii) the content of which is the same as, or substantially similar to, any qualification for which the student has previously failed to meet the general requirements.

f Students or members of the public may only attend classes associated with an enrolled course (including lectures, tutorials, seminars, and laboratories) if they are formally enrolled in the course as part of a programme of study or are attending as part of the University Lecture Course Programme organised by Public Programmes or a Short Course under the Short Courses Policy or are a postgraduate research student and have permission from the course director to audit the course.

Rescindment and Surrender of Qualifications, Micro-credentials and Digital Badges

14 The University Council may rescind any qualification, micro-credential or digital badge conferred or issued in error.

15 A qualification, micro-credential or digital badge may be surrendered on application to Academic Services, and records of the qualification, micro-credential or digital badge being awarded will be amended, including digital records. If the surrendered qualification is a degree or diploma then the graduate will be removed from the graduate database.

16 Rescindment or surrender of a qualification, micro-credential or digital badge is regarded as final. Re-conferment of the rescinded or surrendered qualification, micro-credential or digital badge would only be approved in exceptional circumstances.

17 Any subsequent reassignment of courses from a rescinded or surrendered qualification towards another University of Auckland qualification must comply with the Credit Regulations of the University Calendar.

Discontinuation

18 a A student who has not enrolled in a course for a programme for a period of three years shall have their admission to the programme discontinued and must apply for and have readmission approved to that programme before any further enrolment in that programme is permitted.

b (i) A student who has enrolled in a foundation or undergraduate degree programme in their first semester of study at the University of Auckland who fails to actively engage in their course(s) or programme in the first four weeks of enrolment, to the extent that they are deemed by the relevant Programme Director to be unlikely to successfully complete their courses, may have their admission to the programme discontinued and their enrolment deleted. The decision will be made by the relevant Associate Dean Academic based on a recommendation from the Programme Director.

(ii) A student discontinued in these circumstances will be eligible for a full refund of tuition fees for the course(s) deleted.

c A student who has twice enrolled in but has failed to be credited with a pass in a course which is required for completion of, or continued enrolment in, a programme may have their enrolment for that programme discontinued by the relevant Associate Dean Academic or a faculty Programme Adviser using criteria determined by the relevant Associate Dean Academic.

d A student who has been admitted to a programme with specified conditions which must be met in order to be able to continue enrolment in that programme and who has not met those conditions may have their enrolment for that programme discontinued by the relevant Associate Dean Academic or a faculty Programme Adviser using criteria determined by the relevant Associate Dean Academic.

e A student who has received ‘Did not sit’ (DNS) or ‘Did not complete’ (DNC) grades on all their courses in a semester may have all future course enrolments deleted and their programme discontinued by the relevant Associate Dean Academic or a faculty Programme Adviser using criteria determined by the relevant Associate Dean Academic.

f A student whose enrolment has been discontinued because of failure to meet specified conditions, or as a result of receiving ‘Did not sit’ (DNS) or ‘Did not complete’ (DNC) grades in a prior semester, or whose programme has been discontinued under Regulation 18c, may apply for reconsideration of their discontinuation where they consider that medical or other exceptional circumstances should be taken into account. An application for reconsideration of discontinuation must be made to the relevant Associate Dean Academic of the faculty in writing.

Readmission following discontinuation

g (i) If a student who has been discontinued subsequently wishes to recommence the programme they were discontinued from they must apply for readmission to the programme. The relevant Associate Dean Academic or a faculty Programme Adviser using criteria determined by the relevant Associate Dean Academic may approve admission, decline admission, or permit a student to be readmitted under specific conditions.

(ii) A student whose enrolment in a programme has been discontinued under Regulations 18c, 18d or 18e may not be re-admitted to that programme within two years of the date of discontinuation.

(iii) A student who has been re-admitted to a programme after discontinuation may have specified conditions imposed which must be met in order to be able to continue enrolment in that programme. Where such conditions are not met their enrolment for that programme may be discontinued by the relevant Associate Dean Academic or a faculty Programme Adviser using criteria determined by the relevant Associate Dean Academic.

Enrolment

19 a Following acceptance in a programme of their choice, students can enrol in courses online. For late enrolment see the Late Enrolment provisions in this section.

b Students whose dissertations or theses for a diploma or degree are incomplete are required to be enrolled until the dissertation or thesis is presented.

20 a A double-semester course is a full-year course, run over two consecutive semesters and assessed at the end of the second semester of enrolment. The same grade is applied across both components of the course.

b To complete, students must enrol consecutively in both the A and B component of the course. Deadlines for additions and deletions for double-semester enrolments are noted under Changes to Current Enrolment.

c Enrolments must normally be made in consecutive semesters unless a suspension of time is approved for a postgraduate research course under General Regulations.

d The A and B enrolments in a double-semester course are two components of the same course. Any action applied to one component is applied to both.

e Enrolment in the A component of a double-semester course is considered a request for enrolment in the B component for the following semester and withdrawal from or deletion of one component will be applied to the remaining component.

21 a A double-quarter course is a half-year course, run over two consecutive quarters and assessed at the end of the second quarter of enrolment. The same grade is applied across both components of the course.

b To complete, students must enrol consecutively in both the A and B component of the course. Deadlines for additions and deletions for double-quarter enrolments are noted under Changes to Current Enrolment.

c Enrolments must normally be made in consecutive quarters unless a suspension of time is approved for a postgraduate research course under General Regulations.

d The A and B enrolments in a double-quarter course are two components of the same course. Any action applied to one component is applied to both.

e Enrolment in the A component of a double-quarter course is considered a request for enrolment in the B component for the following quarter and withdrawal from or deletion of one component will be applied to the remaining component.

Members of the Security Intelligence Service

22 a No member of the Security Intelligence Service enrolled as a student at the University shall carry out any inquiries into security matters within the University premises.

b The proposed attendance of a member of the Security Intelligence Service at the University shall be discussed between the Security Intelligence Service and the Registrar before their enrolment.

c After those discussions have been held, Senate shall determine each year what special conditions (if any) as to attendance at Classes shall apply to students who are members of the Security Intelligence Service in order to maintain discipline among the students of the University by preventing any possible disturbance to the carrying out of normal teaching activities.

d In this Section 22 ‘Member of the Security Intelligence Service’ means an officer or employee engaged in the Security Intelligence Service established under the New Zealand Security Intelligence Service Act 1969.

Academic Integrity

23 a All students admitted to a University of Auckland programme are required to complete the online Academic Integrity course.

b Completion of the Academic Integrity course is a one-time only requirement. A student who has completed the Academic Integrity course under the regulations for a programme is not required to repeat the course when admitted to any subsequent programme.

c For undergraduate students, completion of the Academic Integrity course is a condition of fulfilling the requirements for General Education.

d Students who, for any reason, are fully or partially exempted from the requirements for General Education must complete the online Academic Integrity course unless they have previously done so.

e All postgraduate students who have not already completed the Academic Integrity course are required to do so as a condition for completing their programme of study, and before any degree, diploma or certificate is conferred or awarded.

Academic English Language Requirement

24 All domestic students, and all international students applying on the basis of a New Zealand secondary school qualification or results at another New Zealand tertiary institution, who are admitted to a University of Auckland bachelors degree qualification, with the exception of the Bachelor of Education(Teaching) Huarahi Māori specialisation, are required to meet the Academic English Language Requirement. Students admitted to the Bachelor of Education(Teaching) Huarahi Māori specialisation are required to meet the Academic Māori Language Requirement below.

Note: for the purpose of these regulations this includes the Bachelor of Advanced Science (Honours), the Bachelor of Engineering (Honours), the Bachelor of Medical Imaging (Honours) and the Bachelor of Urban Planning (Honours).

Meeting the Academic English Language Requirement

25 To meet the Academic English Language Requirement through an entry qualification on admission to a bachelors degree a student must have:

a If applying based on NCEA results

either

(i) gained the University Entrance Literacy Standard and through their NCEA results achieved a minimum of 17 credits in English at Level 2 and/or 3

Note: English for Academic Purposes standards US 22749, US 22750 and US 22751 will contribute to meeting the Academic English Language Requirement

or

(ii) gained the University Entrance Literacy standard solely through Te Reo Māori and/or Te Reo Rangatira credits

or

b if applying based on CIE (taken in New Zealand) results, gained the University Entrance Literacy Standard and achieved a minimum of a D grade in an English course at AS or A Level

or

c if applying based on International Baccalaureate (taken in New Zealand) results, gained the University Entrance Literacy Standard and be in receipt of 26 points

or

d if a graduate,

(i) completed a bachelors degree, or a higher qualification from a New Zealand university

or

(ii) completed a bachelors degree, or a higher qualification, from a recognised tertiary education provider in New Zealand

or

(iii) completed a qualification from an overseas tertiary institution that is the equivalent of a bachelors degree, or higher, in New Zealand, as approved by Senate or its representative

or

e completed a University of Auckland Foundation programme.

26 A student who has been admitted to a bachelors degree having passed at least 60 points of study at a tertiary institution, but who has not met the requirements in Regulation 25, will meet the Academic English Language Requirement if they achieve a result of good or satisfactory in DELNA screening (or an average score of 7 across all bands, and a minimum score of 7 in writing, in DELNA diagnosis if required). This result must be achieved within 12 months (three consecutive semesters) of the student’s first enrolment.

27 A student who has been granted Special Admission will meet the Academic English Language Requirement if they achieve a result of good or satisfactory in DELNA screening (or an average score of 7 across all bands, and a minimum score of 7 in writing, in DELNA diagnosis if required). This result must be achieved within 12 months (three consecutive semesters) of the student’s first enrolment.

28 Where the regulations allow a student to meet the Academic English Language Requirement through DELNA screening and/or diagnosis under Regulation 26 or 27, only the student’s first attempt within the nominated 12 month period will be accepted as the definitive result for the purposes of meeting the Academic English Language Requirement.

29 Where the Academic English Language Requirement is not met by an entry qualification, as outlined in Regulation 24, or through an acceptable result in DELNA screening and/or diagnosis, as outlined in Regulations 24, 25 and 26, the requirement must be met by the student passing an academic English language course, approved by Senate or its representative, within 12 months (three consecutive semesters) of the student’s first enrolment. A list of approved courses can be found on the University’s website.

30 Summer School is defined as a semester for the purposes of the Academic English Language Requirement.

31 If a student enrols in an academic English language course prior to completing DELNA screening and/or diagnosis, but subsequently meets the Academic English Language Requirement through DELNA, the deadlines for making changes to their current enrolment as specified in Regulation 48 of the Enrolment and Programme Regulations, Changes to Current Enrolment, of the University Calendar, will still apply.

Failure to meet the Academic English Language Requirement

32 A student who fails to meet the Academic English Language Requirement by the end of the 12 months may have their programme discontinued.

33 A student who has had their programme discontinued because of failure to meet the Academic English Language Requirement may apply for reconsideration of the decision where they consider that disabilities, impairments, medical or other exceptional circumstances should be taken into account. An application for reconsideration of the discontinuation must:

a be made on the Reconsideration of the Academic English Language Requirement form

and

b include evidence of disabilities, impairments, medical or other exceptional circumstances

and

c reach the Pro Vice-Chancellor (Education) within 14 days of the decision to discontinue being made.

34 Where such reconsideration is given the Pro Vice-Chancellor (Education) may:

a confirm the discontinuation

or

b cancel the discontinuation

or

c cancel the discontinuation but apply conditions to any further enrolment.

35 A student who has had their programme discontinued because of failure to meet the Academic English Language Requirement will be excluded from enrolment in all programmes at the University of Auckland for at least one year.

36 Any student who has had their programme discontinued under the Academic English Language Requirement regulations and who has had their application for reconsideration declined may, within 14 days of being advised of the decision, appeal to the Provost against the decision of the Pro Vice-Chancellor (Education).

Academic Māori Language Requirement

37 All students applying on the basis of a New Zealand qualification or results at another New Zealand tertiary institution who are admitted to the University of Auckland Bachelor of Education(Teaching) Huarahi Māori specialisation are required to meet the Academic Māori Language Requirement.

Meeting the Academic Māori Language Requirement

38 To meet the Academic Māori Language Requirement through an entry qualification on admission to Bachelor of Education(Teaching) Huarahi Māori specialisation a student must have:

a if applying based on NCEA results, gained the University Entrance Te Reo Matatini Standard and through their NCEA results achieved a minimum of 20 credits in Te Reo Matatini and/or Te Reo Rangatira at Level 2 and/or 3

or

b if applying based on the National Māori Language Proficiency Examinations, gained Whakamātauria Tō Reo Māori at Level 3

or

c passed TFCMAORI 10F or a similar Foundation level programme

or

d an acquired proficiency through wānanga reo, kura reo, Te Ātaarangi, kōhanga reo, marae (e.g. through working as kaikōrero and kaikaranga on marae), or employment that requires Māori language fluency (e.g. as a translator or kaiārahi reo in a school).

Readmission

39 A student whose programme has been discontinued for failure to meet the Academic English Language Requirement will be entitled to apply for admission to a programme after one year of exclusion.

Applications must:

a be made on the Reconsideration of the Academic English Language Requirement form

and

b state the programme for which the student intends to apply, should the application for readmission be successful

and

c state the reasons why the student believes they should be readmitted and include evidence, where applicable

and

d reach the Director of Academic Services two months prior to the listed closing date for application to the programme.

Where such application is made, the Director of Academic Services may:

a permit the student to be readmitted

or

b permit the student to be readmitted under specific conditions

or

c decline readmission.

40 A student declined readmission under these provisions may apply for reconsideration of their application for readmission. Where such reconsideration is given, the Pro Vice-Chancellor (Education) may:

a confirm the decision to decline readmission

or

b permit the student to be readmitted

or

c permit the student to be readmitted under specific conditions.

41 Applications for reconsideration of a decision to decline readmission must reach the Pro Vice-Chancellor (Education) within 14 days of the decision to decline readmission being made.

42 A student readmitted under conditions specified by the Director of Academic Services or the Pro Vice-Chancellor (Education), but who fails to satisfy those conditions, will be automatically excluded from enrolment in all programmes at the University of Auckland.

43 A student excluded under Regulation 42 is not entitled to apply for admission to a programme for at least one year following the date of their exclusion.

44 Any student declined readmission at this University under the Academic English Language Requirement regulations and who has had their application for reconsideration declined may, within 14 days of being advised of the decision, appeal to the Provost against the decision of the Pro Vice-Chancellor (Education).

Additions

45 A Student wishing to add a course to their current enrolment may do so online before the deadline for additions to be made for the session, semester, Summer School, quarter or Late Year Term of the enrolment, where the approved limit has not been reached.

Deletions

46 a A student wishing to delete a course may do so online before the deadline for deletions to be made for the session, semester, Summer School, quarter or Late Year Term of the enrolment.

b The course will be deleted from the student’s academic record.

Late Enrolment

47 a Subject to the availability of courses and/or availability of places in a course, a late enrolment may be accepted

(i) after the day prescribed and before the deadline for additions and deletions;

(ii) after the deadline for additions and deletions upon payment of a late enrolment fee.

b The choice of courses for students who enrol after the closing date for enrolment will be determined by Senate or its representative and will not necessarily be those proposed by the students concerned. In determining such courses, Senate is to have regard to the prior claims upon both laboratory and classroom space of those students who have enrolled at or before the prescribed time.

Changes to Current Enrolment

Deadlines for Additions and Deletions

48 The rules that determine the deadlines for making additions and deletions under Regulations 45 and 46 are set out below. The days refer to calendar days not working days. Where the deadline falls on a weekend, it will be extended to include the next working day. The actual dates will be available on the University website.

Notes:

(i) Course dates need to be set so that they incorporate all the hours of learning required for a course.

(ii) Deadlines for course additions and deletions are calculated from the course commencement date as shown in Student Services Online.

(iii) Where a course has multiple classes with different dates, the course date refers to the dates for the specific class in which the student is enrolled.

(iv) All courses must be scheduled to start on a Monday, with the exception of those starting on the first day of the Late Year Term and Summer School, or where an exception has been approved by Academic Services. The notional start date may be a different date to when teaching actually starts.

49 It is not sufficient for a student to notify an addition or deletion solely to the department or faculty. The enrolment request must be completed through Student Services Online or on a Course Alteration Form completed and submitted to the University within the deadline.

50 Where special circumstances apply, a student may apply for an exemption from additional fees from the Director, Academic Services (or delegated authority).

51 Deadline dates as specified in the table above are calculated from the start date of the course and class a student is enrolled in as specified in Student Services Online. The start date of a course and class may be prior to the period of teaching for the course or class.

52 Where a thesis or research portfolio enrolment commences on 1 December, the deadline for deleting the enrolment, and the accompanying Semester One and Two enrolment, or for making changes to the points value of the enrolment in Semester One, is the fourth Friday of the course.

Late Deletion

53 a Late applications to delete a course or courses will be considered by the Assessment Services Manager only in exceptional circumstances (such as illness, injury or events beyond the control of the student) and upon submission by the student of appropriate evidence.

b Applications must be made on the Late Application to Delete a Course form and must be received by the last day of lectures of the semester, quarter, Summer School, or Late Year Term for the course. For FOUNDST and CTFOUND courses applications must be made on the Late Application to Delete a Course form and must be received by the last day of the course in which the student is enrolled.

c Following the decision on an application for late deletion of a course, the student may apply for reconsideration of that decision to the Director, Student and Academic Services whose decision shall be final. Applications must:

(i) be received in writing, no later than four weeks after the student is notified of the decision

and

(ii) be accompanied by further evidence in support of the application.

d Where a student has been permitted by the Assessment Services Manager or Director, Student and Academic Services to delete a course after the prescribed date under this regulation, any refund or credit of tuition fees will be granted in accordance with the Tuition Fees Refund or Credit Guidelines given in Regulation 56.

Late Substitutions

54 a An academic head or nominee may approve the substitution of or direct the substitution of one course for another in a relevant subject, with the same duration, points value and taught in the same academic term.

b Courses may be substituted up until three weeks before the end of lectures for the term in which the course is taught. In exceptional circumstances a later substitution may be approved by the relevant Associate Dean Academic. A substitution will not be approved outside of the academic year in which the courses were taught or once a grade has been entered for the course proposed to be substituted.

c The substituted course will be removed from the student’s academic record.

d A course substitution may result in an adjustment to the student’s tuition fees. If there is a variation between charges payable in respect of the original and the substituted course, the student will either be required to pay the difference in those charges if the tuition fee for the substituted course is higher or receive a partial credit if the tuition fee for the substituted course is lower. 

e Where a student is directed by an Academic Head or nominee to take a more or less advanced course in a later term in the same academic year, the student will be permitted, if necessary, to delete the original course without penalty. The deletion will be processed by the University on behalf of the student.

Withdrawals

55 a Any student wishing to cease attendance in a programme or course after the period specified for deletion may apply to do so by obtaining the approval of the relevant Head of Department and the Dean of the faculty for that programme. Application must be made on the Course Alteration Form.

Deadlines for Withdrawals

b The last dates for withdrawals are set out below:

c The course will remain on the academic record and show as a withdrawal.

d There will be no refund or credit of any fees or charges for the withdrawn course. All fees will remain owing.

e If a student who ceases to attend lectures fails to complete the Course Alteration Form, the course(s) will be recorded as ‘Did not sit’ (DNS) and will count as a failure for all purposes.

f Applications to withdraw submitted after the dates in Regulation 53b and before the end of the semester, quarter, Summer School or Late Year Term will be considered by the Director, Student and Academic Services (or delegated authority) only in exceptional circumstances (such as illness, injury or events beyond the control of the student) and upon submission of the appropriate evidence.

g Students receiving USA Government Federal Student Aid Title IV funds for payment of their study at the University of Auckland are subject to special withdrawal procedures. For further information students should contact the USA Financial Aid Coordinator.

Refund or Credit of Fees

56 a Where a student applies, before the dates specified in Regulation 48, to delete all courses of the current enrolment, a full refund or credit of all tuition fees and the Student Services Fee will be made.

Note: A student who has deleted all courses is no longer deemed to be enrolled.

b Where a student applies, before the dates specified in Regulation 48, to delete one or more but not all courses of the current enrolment, a refund or credit of the fees for the course(s) deleted will be made.

c Where a student has been permitted by the Assessment Services Manager, under Regulation 53, to delete a course after the prescribed date because of illness, injury or exceptional circumstances beyond the student’s control, a refund or credit of tuition fees will be granted in accordance with the Tuition Fees Refund or Credit Guidelines below, provided that the Director of Student and Academic Services may in its discretion increase this percentage, but there will be no refund of the Student Services Fee.

d All course deletions, under Regulations 56a, 56b and 56c above, whereby the fees have been paid and therefore application for a refund may be made, will incur a refund processing fee which shall be deducted from the refund of the fees.

Note: Tuition Fees Refund or Credit Guidelines:

1 For single-semester courses which are deleted:

(i) before the commencement of the mid-semester break for that semester: 50 percent

(ii) thereafter no refund or credit will be granted.

2 For double-semester courses which are deleted:

(i) before the commencement of the mid-semester break for the First Semester: 75 percent

(ii) before the end of the First Semester: 50 percent

(iii) before the commencement of the mid-semester break for the Second Semester: 25 percent

(iv) thereafter no refund or credit will be granted.

3 For Summer School courses which are deleted:

(i) before the end of the second week from the start of Summer School: 50 percent

(ii) thereafter no refund or credit will be granted.

4 For quarter courses which are deleted:

(i) before the end of the fifth week of the quarter: 50 percent

(ii) thereafter no refund or credit will be granted.

5 For double-quarter courses which are deleted:

(i) before the end of the first quarter: 50 percent

(ii) thereafter no refund or credit will be granted.

6 For Late Year Term courses which are deleted:

(i) before the end of the fifth week of the Late Year Term: 50 percent

(ii) thereafter no refund or credit will be granted.

7 For Certificate in Foundation Studies (CTFOUND) and Foundation Studies Certificate (FOUNDST) courses which are deleted:

(i) before the end of 50% of the course: 50 percent

(ii) thereafter no refund or credit will be granted.

8 For courses with non-standard dates

(i) before the end of 50% of the course: 50 percent

(ii) thereafter no refund or credit will be granted.

9 For courses that start on dates other than the official start date of a semester, quarter, Summer School or term, the deadline as stated in Guidelines 1–8 above will be calculated from the start date of the course as specified in Student Services Online. The start date of the course may be prior to the period of teaching for the course.

e Students receiving USA Government Federal Student Aid Title IV funds for payment of their study at the University of Auckland are subject to special refund procedures. For further information students should contact the USA Financial Aid Coordinator.

f The University may delay processing a refund or credit until after the last dates for additions and deletions under Regulation 48 have expired.

g Where a student has provided all required documentation in support of their visa application and Immigration New Zealand has declined to grant a student visa then the University will process a full refund of any funds received, without deduction of a refund or administration fee.

Academic Standing

57 Regulations concerning Academic Standing apply to all undergraduate qualifications at the University of Auckland.

a The application of these regulations includes students intending to transfer to the University of Auckland from any other New Zealand university and those students applying for admission having previously studied at another tertiary institution.

b Summer School is classified as a semester for the purposes of Academic Standing.

c Academic Standing statuses are Good, At Academic Risk, Academic Restriction and Enrolment Terminated.

58 Deferred Results

a Assessment of a student’s Academic Standing will be undertaken when results for at least 50 percent of points enrolled are available and where the results for the remaining points would not affect the overall outcome. Where results for 50 percent of points or more are not available assessment of a student’s Academic Standing may be deferred until sufficient results are available and an assessment can be made.

b A student whose Academic Standing has not been able to be assessed for one or more semesters may have their academic status amended by more than one status at the discretion of Senate or its representative.

Requirements for Maintaining Good Academic Standing

59 A student is required to pass at least 50 percent of points enrolled in any one semester, including Summer School, to maintain Good Academic Standing.

At Academic Risk Academic Standing

60 A student who fails to meet the requirements for Good Academic Standing will, in the next semester of study, have their academic standing amended to At Academic Risk.

a A student with a status of At Academic Risk may be required to participate in such academic support programmes as deemed appropriate by the relevant faculty.

b A student with a status of At Academic Risk who is enrolled in more than 60 points in the following semester of study (or 15 points in Summer School) may be required by the department to delete the excess course(s).

c A student with a status of At Academic Risk who meets the requirements for Good Academic Standing will, in the next semester of study, have their record amended to that status.

Academic Restriction Academic Standing

61 A student with a status of At Academic Risk who fails to meet the requirements for Good Academic Standing will, in the next semester of study, have their academic standing amended to Academic Restriction.

a A student with a status of Academic Restriction will be restricted to:

(i) not more than 45 points of enrolment in that semester

(ii) not more than 25 points in Summer School.

b A student with a status of Academic Restriction will be required to participate in such academic support programmes as deemed appropriate by the relevant faculty.

c The record of a student with a status of Academic Restriction will be referred to the relevant faculty for review of the restriction which may be varied if appropriate.

d A student with a status of Academic Restriction who meets the requirements for Good Academic Standing will, in the next semester of study, have their academic standing amended to At Academic Risk. Students whose enrolment is restricted under these provisions may apply to Senate for reconsideration of the restriction where they consider that disabilities, impairments, medical or other exceptional circumstances should be taken into account. Where such reconsideration is given, Senate or its representative (the Dean of the faculty concerned) may:

(i) confirm the restriction

or

(ii) vary the restriction.

e Applications to Senate must:

(i) be made on the Reconsideration of Academic Standing form

and

(ii) if special consideration is sought for medical or other exceptional reasons, include evidence

and

(iii) reach the Dean of the faculty concerned before the first day of the semester or Summer School.

62 Any student restricted under the Academic Standing regulations may within 14 days appeal to the Provost against the decision of Senate.

Enrolment Terminated

63 A student with a status of Academic Restriction who fails to meet the requirements for Good Academic Standing will, in the next semester of study, have their academic standing amended to Enrolment Terminated.

64 A student with a status of Enrolment Terminated will be excluded from all programmes at the University of Auckland.

65 A student with a status of Enrolment Terminated will be entitled to reapply for admission to a programme after one year of exclusion. Where such application is made, Senate or its representative (the Dean of the faculty concerned) may:

a decline readmission

or

b permit a student to be readmitted under specific conditions.

66 A student declined readmission under these provisions may apply to Senate for reconsideration of their exclusion where they consider that disabilities, impairments, medical or other exceptional circumstances should be taken into account. Where such reconsideration is given, Senate or its representative (the Dean of the faculty concerned) may:

a confirm the exclusion

or

b permit a student to enrol under specific conditions.

67 A student permitted to re-enrol under conditions specified by Senate or its representative, but who fails to satisfy those conditions, will be automatically excluded from enrolment at the University of Auckland.

68 A student excluded under Regulation 67 is not entitled to apply for admission to a programme for at least one year.

69 Applications to Senate must:

a be made on the Reconsideration of Academic Standing form

and

b if special consideration is sought for medical or other exceptional reasons, include evidence

and

c state the programme for which the student intends to apply, should the application for readmission be successful

and

d reach the Dean of the faculty concerned before the first day of the semester or Summer School.

70 Any student declined readmission at this University under the Academic Standing regulations may within 14 days appeal to the Provost against the decision of Senate.

Provost’s Special Powers

71 a The Provost may give such direction, or make such provision as they think fit, for the relief of exceptional hardship including but not restricted to:

(i) enforcement of requirements for admission to the University or to a programme, alteration or amendment to statutes or regulations, change in programme or examination requirements

or

(ii) occasions where official advice has been given in writing and acted upon, and it is later found that the courses the student has taken do not accord with the programme regulations and that hardship would be caused if the student were to be compelled to comply with the full requirements of the regulations.

b A student may appeal against any decision of the Provost under this Regulation to the Vice-Chancellor by giving notice in writing to the Registrar within 14 days of being notified of the decision. The Vice-Chancellor shall have the power to make such provision as it may think fit. The decision of the Vice-Chancellor on any appeal under this Regulation shall be final.